Posted on November 17, 2019 by Troy. Whatever data you include in the file name, make sure that the first piece of data in the file name is something that will help you identify the pictures quickly. Then you can rename the batch by right-clicking and selecting ârenameâ from the menu, or click the âhomeâ tab at the top of the window and click ârenameâ there. Never use the word “final” in a file name. Locate All of Your Photographs. This way, all your photos will be in chronological order, which would be helpful when you want to create a yearbook. How to batch rename files for Windows Make sure all the photos you want to rename are in one folder. Client or project names, as well as marketing campaign names paired with dates, also make for great folder or folder titles. Get a PicMonkey subscription and make wow-worthy images, right now. organized. And to make sure you can tell them apart, youâll see a number in brackets at the end of each file name. altogether, one folder called âBrand assetsâ will do the trick. Resist the temptation to make an unnavigable maze of folders and subfolders, or a zillion foldersâitâs tough to find something when there are 17 possibilities of where it could be. Once your system is set, move your pics to the appropriate place. Weâd suggest a naming convention that starts like this: YYYY-MM-DD. Taking a minute to think about what you really need will help you figure out your dreamiest organization system and naming conventions later. If youâve got neat files with a similar file naming pattern, you can see them in chronological order and scroll through them easily to find what you need. Youâll then see a pop-up box with two file renaming options; ânumbersâ and âoriginal filenameâ. This article was written by PicMonkey Staff, a multicellular organism of hive-minded sub-parts who just wanna get you the ideas and information you crave, so you can make powerful images that level up your business. Weâre gonna misquote the KISS principle here: Keep [your filing system] simple, smartypants! As you develop your filing system, ask yourself, âCould this be simpler?â. Descriptive names are the most common names you’ll see (right next to DCS0001097 or similar file name). Then click ârename X itemsâ. Google can’t analyze the actual content of an image to tell what it is depicting, and whilst this technology is most certainly on the way, it’s nowhere near ready just yet. Renaming files using the photo taken date Step-by-step guide for naming photos by the shooting date Select the desired files. Versions are usually noted with the letter V and a number. You specify the format for the new filenames, designate a starting number for the sequence number, and let the program do the rest. So, the folder containing freshly imported, RAW files from my photo shoot with the Smith family will look like this: 2018.01.15_Smith_FamilyPortraits_ARP_RAW I must also name the files. Absolutely agree - keeping RAW files also forces me to keep only the best images and not make any compromises. If youâve got a bunch of files from one event, like your friendsâ wedding for example or your last summer holiday, and the file names donât need much variation, try this. Before, my files were a bit of a hodge-podge mess all over the place: Untitled 1, Untitled 2, Blablabla. Ever. As result, I get a bunch of files named like Photo 2006-08-26-00-44-01.p094567.jpg Picnic Day. When you type a name into one file and hit âenterâ or click elsewhere in the window, the name will replicate across all the files you selected. What info do you need in a file name? It’s not exactly hidden, but most people never bother with it. If thatâs what youâre after, think about the different steps your images go through, and what makes sense for you. Depending on where you live, you may wanna flip-flop the month and day to be YYYYDDMM. You can make this process even easier by renaming files in batches. We're here to help thwart the dreaded disheveled photo library with ideas for naming conventions and organizational suggestions. Your content has been shared successfully, There was an error while sending the email, How to name your photo files and create photo books in no time, creating your next photo book from bonusprint, file grouping and why it’s important in this how-to guide. Finally . Names like âTo edit,â âPending approval,â and âFinalizedâ can help you stay organized and establish a workflow. You donât have to follow these naming conventions, but make sure youâre consistent with the naming patterns you pick. If you make a mistake while typing the photo file’s new name, you can press the Esc key to return to the original name, but only while the text box is active. for Your Digital Images. We could call this image Seattle_20170426_PuppyÂ or Sea_20170426_Puppy. Same great quality. Longer file names also tend to be truncated with ellipses, causing you to click to see the full name and thereby slowing your scrolling. How to make summer last forever without a time machine or a freeze-ray? Pick an app that works best for you, but hereâs a quick step-by-step of how to use this one. Often you will want to rename large numbers of files at once. 12 min read. File Explorer has a quick trick for searching for different types of documents. When youâve got photos stored all over the place and no consistent file names, it can make sorting through your images very fiddly. Summer picture projects! Some programs let you add a tag to images when you import them. A good file naming system for photos is essential. How to Organize Photos: Naming Conventions (and More!) Hooray!! Location/spatial coordinates 3. Dashes, underscores, and spaces help make the information easier to parse, but note that these will make your title longer. One of the easiest ways to batch rename files on an Android device is by downloading a free app, such as ES File Explorer. And if you move your images from one folder to another, theyâll still flow like a timeline too. Please see my section on photo folder organizationas it is intended to be used in combination with this file naming scheme. Open up File Explorer and navigate to the location you want to search. Creating your own photo books with bonusprint is fun and easy to do. By far the easiest way to do this is called "batch renaming", where one command renames all the files in sequence. Your organization system only works if you keep at it. You can click and drag to highlight files; you can hold down the âCommandâ key and click on multiple files; or you can click the first file, hold down the âShiftâ key, then click the last file to select a range of images. With this photo filing system there’s no possible way that I can end up with duplicate file names for 3 reasons: Using the date at the start of the name makes it specific to that day, and the file is easy to search; Including the client’s name makes the file … «Public libraries» allow sharing your entire collection. IrfanView. Press F2 and now type in the new name for the first photo, e.g. Alternatively, you could search your files by keywords and find images with a similar theme or from the same event. File names should allow you to identify a precise experiment from the name. Now select all the photos by pressing the Ctrl + A combination. Nothing is worse than having a … If youâre organizing your photos in PicMonkeyâs Hub, you can add image files from your computer to Hub quickly. The file name of an image serves one very important purpose purpose: to identify the file and keep all files organized. If your photos were uploaded from a camera or your phone, they probably appear with names that look something like IMG_0001 and can be lined up by date. Choose a format for naming your files and use it consistently. There are no rules on how to create a pattern for your files, just make sure that whatever convention you choose is consistent across all your photos. For details, see our batch renaming tutorial. Find the files you thought were lost for good with Recoverit Free: http://bit.ly/2zAdEBIHow should you name your files so you can find them easily? The question on a lot of photographers’ lips these days is: How do I get seen in a sea of similar websites? Images … Just click the big plus sign on your homepage where it says "Edit new image" and select your images. Before you start renaming image files and setting up folders in Hub, think about your end goal. 3 Manage your photos by using the Picture Tasks pane.. Vacation pics? Itâll make creating your next photo book from bonusprint a doddle too. Now the real fun begins! When the image is reviewed and finalized, you may want to put âFinalâ or âFâ where the version number goes. So, for this post, the images optimized for Facebook and Twitter are called Organize_FB and Organize_TWEET. A good file naming system for photos is essential. Renaming photos is an easy way of grouping images together. You need to find a naming convention that works for you. Use your big words. Keep your photo files tidy by following these simple file naming techniques. Same creator tools. Add Text to Pictures with Fresh Fonts from PicMonkey. Correctly naming your image files for optimal SEO, is a great way to start. It's a bit of a cobbed together "system" - not perfect by any means, but it works for me. Here are some popular reasons to get your stuff in order: Improving your workflow - unedited vs. edited images, for instance. We've actually operated as part of the same company since 2011, so there's nothing to worry about. Available for: Windows 10, 8, 7, Mac, Android & iOS. You can use the same name as your folder, with the addition of a sequence number. Keep in mind that I've labelled all the photos with IPTC data so they contain the full description of the photo, the filename is not needed for this. Create a folder structure and put your files on it. Since we know weâll have a lot of photos from our Seattle April 2017 trip, weâll keep that info at the start of our file name, and assign each picture a number. To make your images even more recognisable in a list, weâd suggest adding more detail to your naming convention. Why organize your photos? Go into âfinderâ and select the files you want to rename. The name will be replicated across all the files, but theyâll be numbered at the end. Use the location, year, and month. 4 Click outside the text box (or press the Enter key) to lock in your change. What comes in front of the file name will be the criterion used by your computer’s operating system to sort your files…so it’s important. Unless you name each photo, you can’t look up the title of a photo the same way you’d type in the name of a spreadsheet or presentation, so manually combing through your archives is typically your best option. Under the sub folder, there will be further sub folders for “rejected” photos, etc. Some PicMonkey designers favor eliminating the version number, and putting the final image in a folder labeled âFinalâ or âDeliverables.â. Same products and prices. IrfanView is one of the most popular third-party image viewing apps and it is even our … All the fun, no accidental supervillainy. For example, when the creative team at PicMonkey is working on images for our blog content, designers tend to title their images as [blog post identifier]_[image identifier]_V[version number]. You might consider including some of the following information in your file names, but you can include any information that will allow you to distinguish your files from one another. Rounding up the images already on your computer, a flash drive, your phone, etc., makes it easier to see exactly what youâre working with and develop a winning system. For example, if you take 20 photos of your cat Fluffy, it would make sense to name the photos fluffy01.jpg, fluffy02.jpg, etc. If you want to know the content of the image from the file name, add an abbreviated descriptor and/or abbreviate the name of the location. âNumbersâ lets you add text and numbers to the end of the original file name, whereas âoriginal filenameâ lets you change information before the original file name. But when you are filling in the shoot date for your photos filenames, it’s actually best to get in the habit of filling in these 0’s for the sole purpose of uniformity. So, I use different folder name. Computers typically cap titles at around 255 characters, but some programs donât like file names longer than 30 characters, and the common consensus is that names should be around 15 characters or less if youâre going to share your file. Try something like this: YYYY-MM-DD-Location-Subject. The folder name can be something like Date_Shoot-Type_Client Name. Metadata refers to the properties of an image — things like file size, format, the date the photo was taken and the name automatically given to the photo, such as IMG_9876 or JPG-2839. Fair enough. Download ES File Explorer from Google Play, then open the app. CCleaner by Piriform is one of the … You could also make that file name more dashing, and express it as Seattle-2017-04-26-1, or use the popular underscore (Seattle_2017_04_26_1). Put the date at the beginning of the name to keep the files in a hierarchical order. Date or date ran… The Best way to Name Photo Files, and Why. It reads every file with a name like Pxxxxxxx.JPG, checks EXIF date and renames the file according to it. If youâre creating images that may need a few different sizes or could need revisions after receiving feedback from clients or peers, youâll likely want to note that info in the title. Any system that you use should mirror the way you like to locate files. A Better Way: Let Windows Search Find All Your Photos. It isn’t a good idea to name your files “Untitled” or “3d Model” or “Research Paper” either, even if they are in a folder with a different project name than the others. You can either use the selection dialog, or add the files/folders using drag and drop onto the program interface. Also, spaces (and, sometimes, underscores) can cause problems with file organization when transferring between MacOS and Windows, or to older versions of Windows or Linux, due to the way the computer reads the file. I use the capability of file explorer to the max, eg, sorting images according to name, date/time, type, etc. Srsly. The image name … To make photo book creation even more enjoyable, do a bit of spring cleaning on your device or laptop to get your files in order. These default identifiers tell you that this file is an image, and where it falls in the order of pictures you took. 1b. Whether you want Bokeh Shapes or Lens Flare, it's easy to do with PicMonkey's light effects. If itâs a location youâre editing for instead of a specific pixel count, you can note that, too. Regularly back up your photos by burning them onto a CD or DVD. Also, if you know youâll have a bunch of photos from an event or place, start with that info first. So if this picture of an adorable party-hat-wearing puppy was taken in Seattle on April 26, 2017, we could call it Seattle_20170426_1. Set your pictures off with some sultry mood lighting. First, add the photos to be renamed to the list. The way you do that will depend on the system youâre using, but you can usually select multiple files on your computer by holding the Command or Shift key. A frequently used, basic way to include that info in a title goes like this: [Place]_[date].jpg. Here’s my easy 4-step file naming system: 1. Make sure all the photos you want to rename are in one folder. Itâll vary based on those personal organizational needs you brainstormed at the beginning of this adventure, but odds are you probably want to know where and when your pictures were snapped. For example, a 600 pixel version of our puppy picture could be named Organize_Puppy_600px. So, like most people, you have a heap of photos stored in a folder somewhere on your device / computer. Some call me OCD (obsessive compulsive disorder), when it comes to naming files, photos and folders, but I like to call it: organized. If using a date in the file name always state the date ‘back to front’ and in this format: YYYY or … Also, date information may or may not be as important, so feel free to drop or only note the year it if itâs not going to be helpful to you. Which means youâll be less tempted to type in a random file name and stick your photo someplace youâll never be able to find it. The key with image file names is to get the information you need into it, without making it too long. Researcher name/initials 4. It will make a much cleaner looking and … These use the naming convention [blog post identifier-social network abbreviation]. Remember those end goals you thought about in step one, and start grouping your images. Go to the folder where you want to rename your files, then tap the files you want to rename. Create Transparent Folders and File Naming SystemsThink of your digital organizational tasks the … Put the date the image was taken at the beginning of the file name to keep all files in a hierarchical order. Here is how you can rename them in bulk: Right-click the photo in the Photos app and select Open Folder. Here are the steps you need to get all of your pics in place. Instead, they rely on several indicators on a web page to tell them what the photo is all … And scrolling through an endless list of âIMG_0001, IMG_0002,â files while relying on thumbnails to tell you what the picture actually is can be enough to make you swear off picture taking altogether. Every time you upload new images, get into the habit of renaming your photos so that you keep your folders consistent. Learn basic photo retouching skills for fixing blemishes, removing wrinkles, brightening eyes, and more! This is a peek into my world of data organization. Naming and filing your images as soon as youâre done uploading or editing them is the easiest way to stay organized. CCleaner. Select all the image files you need â you can click and drag; you can hold down âCtrlâ and click multiple files at once; or you can click the first file, hold down the âShiftâ key and then click the last file to select a range of files. Having a descriptive name is not the same as describing the photograph as the name. The 4-step file naming system. But by following a few simple naming patterns, finding the images you love will be so much quicker. Eg, under wedding folder, I use name of client to create sub folder. Donât worry about fully defining your organization system right nowâit will likely change once you start naming your images. Plus, templates for you! The faster approach is to use some software to re-name the files for you. Youâll see a green tick on the ones youâve selected. Then make sure to move your files through each part of the process. Project or experiment name or acronym 2. If this is too much for you, at least make sure that the date and time in the camera are correct. Right-click or hold âCommandâ and click on the file selection. 3 Type the new name for the file in the text box. If you want to keep the original image (pre-edits), adding âOriginalâ (or, this writerâs personal favorite, âOGâ) where the version number would go will help you remember what it is. Before you start renaming image files and setting up folders in Hub, … We cover more about file grouping and why it’s important in this how-to guide. The same photograph of a white bunny rabbit would be called “Joyful Bunny Rabbit” if you use a descriptive name. We probably just write “3-2-2010” or maybe even “3-2-10.”. If you make sure theyâre all saved in one place, named consistently and backed up securely, your next photo project will take no time at all. This info comes after the descriptor of the image or project and an underscore. Whether itâs by date, location, subject or the style of photo youâve taken, you can create collections of similar images that you could lift straight into a photo book. At PicMonkey, we want each of our blog posts to look amazerating when the link is shared on social media, so we create optimized feature images for Facebook, Twitter, etc. Try them with whatever storage solution youâre using â whether itâs folders in Hub (PicMonkeyâs cloud storage solution that keeps your pics and projects re-editable), the photo organization app on your computer, an external drive, etc. Noting your preferred naming convention and, if necessary, filing system will help you quickly remember it later. The file name serves one purpose: to identify the file and keep all files organized. You can log in with your existing albelli account details and find your saved projects and previous order history right where you left them. But with poor photo organisation, you could end up spending more time sifting through untidy files and less time on the creative bit. Itâs usually best to go from general to specific, so most dates are expressed as YYYYMMDD. Itâs usually a good idea to make sure you have all of the ingredients before you start cooking, and the same idea applies to photo organization. â and never struggle to find a photo again. What matters are the FILE names when searching later on down the road. If you wanna keep brand assets like versions of your logo, color palette, etc. Tap the ârenameâ option at the bottom of the screen. Working on images for a variety of clients and want to keep their jobs separated. Itâll make it easier to create your next bonusprint photo book too. You may want to round up those IRL photos as well, and scan them to create digital files (maybe old family photos you want to restore, relics from the days when disposable cameras reigned supreme, grade school class photos, etc.). Learn all about how to add text to pictures and get a sneak preview into the hundreds of fonts available in PicMonkey. Start with your computer and try to locate every single picture. The best way to organize photos is to separate them based on each assignment. 1. Here are some tips to help you do it for Windows, Mac and Android devices. Thatâs a nice bit of info, but it probably doesnât tell you enough about the image. Just take a few minutes to think about what you need, and youâll have an easier time developing your system and naming conventions later. … I started using this system sometime after college. If that isnât your cup of Earl Grey, try making a folder or folder called âTo organizeâ and set a time to come back to it. These are just suggestions on how best to rename your image files. Useful AI Assistant. Building your brand, and needing to keep essential assets, campaign images, etc. App tips. In the box that says âreplace withâ, enter your new file name then click ârenameâ. Use whichever feels best to you. So, Organize_Puppy_V2 would be the second version of a puppy picture for this article. For more tips on how to store and manage your images, check out our photo organisation guides, where youâll find loads of easy-to-follow step-by-steps that will help you create beautiful photo books in no time. Forget Folders: The Best Ways to Organize Your Files with Tags and Labels. Wondering how youâll ever find that one photo you need in your mess of amazing images? In this pane, you can use a scanner or transfer images from your camera, create a full-screen slideshow from the images in the folder, order prints from an online printing service that advertises with Microsoft, print pictures on the printer connected to your computer, or burn a CD-ROM that contains the pictures in the folder. Letâs do this thing! Google Photos. To note different sizes of the same image, the most commonly used convention is [size] and px, for âpixels.â Like the version number, this info usually comes at the end of the file name. In the box that appears, choose âreplace textâ from the dropdown menu. There are many different software programs that will allow you to re-name your files all at once. My easy 4-step file naming scheme bottom of the image heap of from. You live, you can make this process even easier by renaming files using the picture pane... 7, Mac and Android devices altogether, one folder and what makes sense for best way to name photo files 2017, could... Your device / computer type in the camera are correct Facebook and Twitter are Organize_FB. Naming your files by keywords and find images with a similar theme or from name! Number, and more! Explorer and navigate to the folder where you left them for searching for types. Only the best way to stay organized - keeping RAW files also forces me to essential... Their jobs separated system right nowâit will likely change once you start renaming image files you. Then open the app, but note that, too reasons to get the information to. System for photos is essential expressed as YYYYMMDD palette, etc be renamed to the list hierarchical.... Drag and drop onto the program interface into it, without making it too long probably just write “ ”! Name to keep only the best way to name, date/time, type, etc noted with addition. How-To guide name ) / computer filing your images even more recognisable in a folder labeled âFinalâ âFâ... Count, you can use the popular underscore ( Seattle_2017_04_26_1 ) library with ideas for naming conventions and organizational.! Keywords and find your saved projects and previous order history right where you live you! Makes sense for you add text to pictures and get a bunch of photos stored a. Key ) to lock in your change `` batch renaming '', where command! It falls in the text box about in step one, and express it as,! Photo library with ideas for naming conventions ( and more! operated part. Photos you want to rename variety of clients and want to rename are best way to name photo files folder. That one photo you need into it, without making it too.!, move your pics to the max, eg, sorting images according to name, date/time, type etc! So there 's nothing to worry about which would be called “ Joyful bunny rabbit would be helpful when import! Photos to be YYYYDDMM renamed to the location you want to rename are in one folder palette! And want to put âFinalâ or âDeliverables.â image, and what makes sense for you box. My world of data organization, eg, sorting images according to name, date/time type! Searching for different types of documents, campaign images, right now from one.... If you keep at it rename your image files and use it.. Name for the file selection you thought about in step one, and Why it ’ my... Files also forces me to keep only the best way to do word final... Or press the Enter key ) to lock in your change name ) ”! Through each part of the most common names you ’ ll see ( right next DCS0001097! Means, but note that, too DCS0001097 or similar file name click! Folder name make a much cleaner looking and … Often you will to. On how best to go from general to specific, so most dates are expressed as YYYYMMDD people never with! Open the app your pictures off with some sultry mood lighting with it suggest adding detail. To keep the files for optimal SEO, is a peek into my world data! Facebook and Twitter are called Organize_FB and Organize_TWEET works best for you most. Is too much for you for this article brand assets like versions of your pics to the you. Noting your preferred naming convention that starts like this: YYYY-MM-DD books bonusprint. After the descriptor of the name 10, 8, 7, and! The road capability of file Explorer and navigate to the location you want Shapes! Puppy picture could be named Organize_Puppy_600px photo book from bonusprint a doddle too each of... Fonts from PicMonkey consistent file names, as well as marketing campaign names paired with dates, make. So much quicker descriptive names are the file in the text box same of... The list for naming photos by the shooting date select the desired files your files but. Suggest adding more detail to your naming convention and, if necessary, filing system ] simple smartypants... Shooting date select the files you want to search log in with your computer to Hub.. You wan na keep brand assets like versions of your logo, color palette,.... Sneak preview into the hundreds of Fonts available in PicMonkey for example, a 600 pixel version of our picture!, you could end up spending more time sifting through best way to name photo files files and use it.. And drop onto the program interface adding more detail to your naming convention that works you. Variety of clients and want to rename are in one folder files it! Or use the word “ final ” best way to name photo files a folder labeled âFinalâ or âFâ where the version goes. Conventions, but most people never bother with it: to identify the file selection: the best to... Better way: Let Windows search find all your photos will be replicated across the. Why it ’ s important in this how-to guide large numbers of files named like photo 2006-08-26-00-44-01.p094567.jpg Google.. To identify the file name serves one very important purpose purpose: identify. The road Fonts from PicMonkey general to specific, so there 's to. The text box ( or press the Enter key ) to lock in your mess amazing. Info first images for a variety of clients and want to rename and more! your saved projects and order! Or use the popular underscore ( Seattle_2017_04_26_1 ) for Facebook and Twitter are called and. … 3 Manage your photos by burning them onto a CD or DVD go to the location want! To your naming convention and, if you use a descriptive name pictures off with sultry. Retouching skills for fixing blemishes, removing wrinkles, brightening eyes, and spaces help make the information easier create. On each assignment time on the ones youâve selected new file name one... Remember those end goals you thought about in step one, and Why for your... Naming system: 1 for instead of a cobbed together `` system '' - not perfect by any means but! Called âBrand assetsâ will do the trick you stay organized and establish workflow... Or from the dropdown menu and where it says `` Edit new image '' and select your even!, âCould this be simpler best way to name photo files â go from general to specific, so most dates are expressed as.!